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Fees Collected
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Today's Attendance
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Add Student
Take Attendance
Record Payment
Send SMS / Notice
Generate Report Cards
Attendance
Fees
Attendance This Week
Live—
Today
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Weekly Avg
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Absent Today
Fee Collection Status
—Total Billed This Term
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Collected
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Pending
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Collection Rate — —
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Recent Activity
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Upcoming Events
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Student Management
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All Students
Admissions
Medical Records
Conduct Log
Promotions
Alumni
Departed
| Student | Class | Gender | Guardian Phone | Status | |
|---|---|---|---|---|---|
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Recent Admissions
| Applicant | For Class | Date Applied | Status |
|---|---|---|---|
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Admission Settings
Auto-generate Admission No.
Format
ADM/{YEAR}/{SEQ:4}
Require Birth Certificate
Require Passport Photo
Online Admission Portal
🔒 Medical records are only accessible to designated medical and admin staff.
| Student | Class | Blood Group | Genotype | Allergies | Medical Conditions |
|---|---|---|---|---|---|
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⚠️ Conduct records are permanent and affect promotion decisions.
| Student | Date | Incident | Description | Action Taken | Duration | Logged By |
|---|---|---|---|---|---|---|
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🎓 Annual promotions are processed at end of session. Review results before running.
Promotion Settings
Minimum pass score
45%
Subjects required to pass
At least 5
Auto-promote on criteria met
Require admin approval
Promotion History
| Session | Promoted | Repeated | Graduated |
|---|---|---|---|
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🎓 Alumni records are permanent. Graduates can request transcripts through the alumni portal.
| Name | Graduation Year | Cert. No. | Final Grade | Contact | Transcript |
|---|---|---|---|---|---|
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📋 Students who left before graduating — transfers, withdrawals, expulsions.
| Student | Adm. No. | Last Class | Type | Date Left | Destination / Reason | Fees | Recorded By | Transfer Code | Certificate |
|---|---|---|---|---|---|---|---|---|---|
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Staff Management
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All Staff
Attendance
Leave Requests
Appraisal
Subject Assignments
| Staff ID | Name | Role | Department | Subjects | Class | Status | |
|---|---|---|---|---|---|---|---|
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📱 Staff attendance can be tracked via QR code scan, biometric device, or manual entry.
Today
| Staff | Check-in | Check-out | Status | Notes |
|---|---|---|---|---|
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| Staff | Leave Type | From | To | Days | Reason | Status | Action |
|---|---|---|---|---|---|---|---|
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📊 Appraisals are conducted twice per year. Ratings feed into salary review and promotion decisions.
| Staff | Period | Punctuality | Lesson Delivery | Student Outcomes | Professionalism | Overall |
|---|---|---|---|---|---|---|
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| Subject | Class | Assigned Teacher | Periods/Week | Room | |
|---|---|---|---|---|---|
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Parents Portal
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Parent Accounts
| Parent | Ward(s) | Portal Access | Last Login | |
|---|---|---|---|---|
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Parent Portal Features
View ward's results & report cards
View attendance records
Check fee balance & payment history
Message teachers directly
Receive SMS notifications
Download report cards as PDF
Submit absence excuses online
Withhold results/report cards if fees are owing
Blocks a parent from viewing or downloading a term's results until that term's fees are cleared. Off by default.
Engagement Stats
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Classes & Subjects
Manage curriculum, class arms, and subject configurations
Classes Overview
Subjects
Curriculum Plan
Clubs & Extra-curricular
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| Subject | Code | Level | CA Weight | Exam Weight | Status | |
|---|---|---|---|---|---|---|
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📋 Define week-by-week topics and learning objectives for each class and subject per term.
| Week | Topic | Sub-topics | Learning Objectives | Status | |
|---|---|---|---|---|---|
| Select a class, subject and term, then click "Load Curriculum". | |||||
| Club / Society | Category | Coordinator | Members | Meeting Day & Time | Status | |
|---|---|---|---|---|---|---|
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Results & Grading
Score entry, auto-grading, report cards, transcripts & performance trends
Score Entry
Report Card
Class Rankings
Performance Trends
Transcripts
Score Entry
CA Total: 30 marks · Exam: 70 marks · Total: 100 marks
| # | Student | CA1 (10) | CA2 (10) | CA3 (10) | Exam (70) | Total | Grade | Remark |
|---|---|---|---|---|---|---|---|---|
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Class Rankings
| Position | Student | Total | Average | Subjects | Grade |
|---|---|---|---|---|---|
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Class Average Trend
Subject Pass Rates
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📋 Academic transcripts compile a student's full academic history across all sessions and terms.
| Session | Term | Class | Total | Average | Subjects |
|---|---|---|---|---|---|
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🔧 Override tool — for spot-checking and fixing a specific student's scores, not for original class entry. Saving re-flags that subject as pending approval.
| Subject | CA1 | CA2 | CA3 | Exam | Total | Grade | Approval | Entered By | |
|---|---|---|---|---|---|---|---|---|---|
| Select a student and term. | |||||||||
Timetable
Weekly class schedule and exam timetable
Class Timetable
Exam Timetable
Select a class to load its timetable.
Examinations
Exam scheduling, timetable, invigilation & continuous assessment
📝 Load the Exam Timetable to see upcoming exam events.
Exam Timetable
Continuous Assessment
Exam Settings
| Date & Time | Subject | Class | Venue | Invigilator | |
|---|---|---|---|---|---|
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📊 CA scores submitted by subject teachers feed directly into report cards.
| Class | Subject | Teacher | Students Pending | Status |
|---|---|---|---|---|
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Exam Configuration
CA Scoring Configuration
3 CAs · 10 marks each · Exam 70
CA Submission Deadline
—
Allow late CA entry
Auto-calculate positions
Allow score revision after publish
Publish results to parent portal
Grading Scale
| Grade | Range | Remark | Points |
|---|---|---|---|
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Lesson Notes
Plan, structure and submit your lesson notes for review
My Lesson Notes
Pending Approval
🎮 Learning Games
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📝 Review lesson notes submitted by teaching staff — approve them or send back with feedback.
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🎮 Games generated from an approved lesson note. Review a draft, then publish it — every active student in the class gets their own random 10-question set, and parents get a WhatsApp/SMS heads-up.
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Attendance
Daily student & staff attendance with parent SMS notifications
Daily Attendance
Term Summary
Absence Excuses
QR / Biometric
Date
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0
Present
0
Absent
0
Late / Excused
Mark Attendance
| Student | Present | Absent | Late | Rate |
|---|---|---|---|---|
| Select a class and term to view the summary. | ||||
| Student | Dates Absent | Reason | Document | Status | |
|---|---|---|---|---|---|
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📷 QR Code Attendance
📱 Each student has a unique QR code. Scan to mark present automatically.
📷
Students can scan from:
— Teacher's device in class
— School entry point scanner
— SederX student mobile app
— Teacher's device in class
— School entry point scanner
— SederX student mobile app
🔐 Biometric Integration
⚙️ Biometric device must be connected to the school's local network.
Device status
Not connected
Device type
Fingerprint / Face ID
Students enrolled
0 / 1,248
Fees & Finance
Fee structure, payments, outstanding balances & reports
Total Collected
₦0
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Total Billed
₦0
Outstanding
₦0
Scholarships
0
0%
Collection Rate
Payment Records
Fee Structure
Outstanding
Scholarships
Expenses & Budget
| Receipt No. | Student | Class | Amount | Fee Type | Date | Method | Reference | |
|---|---|---|---|---|---|---|---|---|
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| Class Level | Total Per Term |
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| Student | Class | Total Due | Amount Paid | Balance | |
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| Student | Scholarship Type | Discount | Valid Until | Status | |
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Expense Tracker
| Category | Description | Amount | Date | Recorded By |
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Income vs Expenses
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Payroll & Salary
Staff salaries, deductions, pension, PAYE and payment records
Total Payroll
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No payroll run yet this month
Tax (PAYE)
₦0
Pension
₦0
Net Disbursed
₦0
Staff Count
0
| Staff ID | Name | Role | Stipend / Gross | Net Pay | Status | |||
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Communication Centre
Announcements, SMS, parent-teacher messaging & digital notice board
Send Announcement
Inbox
Messages
Notice Board
SMS Log
Parent Replies
⚙️ Preferences
📢 New Announcement
0 / 160 characters
Recent Announcements
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My Notifications
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Message Preview
✉️
Select a message to read
💬 Private conversations with parents about their child. Only you and the parent can see these — not other teachers.
Conversations
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Select a conversation
💬
Select a conversation to read it
📌 The Notice Board shows announcements you've sent from the "Send Announcement" tab.
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| Date & Time | Message | Recipients | Status | Sent By |
|---|---|---|---|---|
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📌 Replies parents send back by SMS or WhatsApp land here instead of a personal phone — nothing to configure per message.
| Date & Time | Channel | From (Parent) | Message |
|---|---|---|---|
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📱 WhatsApp sends automatically for every situation below, at no extra cost check needed. Turn on SMS too only where you want the extra reach as a backup — most useful if some parents may not have WhatsApp.
Automatic Messages
Birthday messages — sent automatically to students and staff on their birthday. Off by default.
Automatic fee reminders — sent to families with an outstanding balance, in addition to any you send manually. Off by default.
SMS Backup — per situation
Absence alerts — sent same-day when a child is marked absent
Fee reminders — sent from Fees → Send Reminders, and by the automatic weekly job if enabled above
Birthday messages — only sent if birthday messages are turned on above
PTA / event reminders
Learning game notifications — sent when a teacher publishes a game
Results published — sent from Results → Approve All, once results are ready to view
New parent-teacher message — sent when a message arrives in Communication → Messages
Broadcasts you send from "Send Announcement" already let you pick SMS/Email/WhatsApp per message — this page only covers automatic system alerts.
Access & Roles
Role-based permissions, user portals, authentication & security
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🔐 Security Settings
Two-Factor Authentication (2FA)
2FA applies to
Admin, Accountant, Bursar
Password policy
Min 8 chars + number + symbol
Session timeout
30 min inactivity
Password reset via email
Failed login lockout after
5 attempts
Audit log all logins
Recent Login Activity
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System Settings
School profile, calendar, data management, backups & multi-branch
School Profile
Academic Calendar
Data & Backups
Audit Log
Multi-Branch
🎨 Report Card Designer
📅 Session Manager
🖌️ Colour Theme
📋 Admission Form
School Information
Grading Scale
| Grade | Range | Remark | GPA Points |
|---|---|---|---|
| A | 75–100% | Excellent | 5.0 |
| B | 65–74% | Very Good | 4.0 |
| C | 55–64% | Good | 3.0 |
| D | 45–54% | Pass | 2.0 |
| F | 0–44% | Fail | 0.0 |
System Preferences
Currency symbol
₦ (Nigerian Naira)
Date format
DD/MM/YYYY
Time zone
Africa/Lagos (WAT, UTC+1)
Language
English (Nigeria)
SMS Provider
Termii / AfricasTalking
Payroll Settings
Show Tax (PAYE) deductions
Show Pension deductions
Show Allowances column
⚙️ Currently set to Stipend Mode — no deductions. Toggle above to enable for schools that need full payroll.
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| Holiday / Event | Date(s) | Duration | Type |
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💾 Backup & Restore
✅ Last automatic backup: Today at 03:00 AM
Backup frequency
Daily at 3:00 AM
Storage
Cloud (AES-256 encrypted)
Retention
30 days
Auto-backup
📤 Data Export & Import
Export Data
Bulk Import
| Timestamp | User | Role | Action | Module | Record | IP Address |
|---|---|---|---|---|---|---|
| Loading audit log… | ||||||
🏫 Multi-branch management (running several campuses under one account) isn't available yet — each SederX account currently manages a single campus.
This Campus
| Campus Name | Location | Students | Status |
|---|---|---|---|
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🖼️ Choose Template
Classic Dark
Modern Blue
Minimal Clean
Crest & Motto
🎨 Colours & Identity
Upload the school's own logo/crest. PNG with transparent background recommended · min 200×200px
🏫 Header Information
📋 Sections to Include
Class Position & Ranking
Attendance Summary
Class Teacher's Remark
Principal's Remark
Affective Domain (Punctuality, Neatness…)
Psychomotor Skills
Next Term Resumption Date
Promotion Status
Signature & Stamp Lines
📊 Score & Grade Display
Live Preview
● Live
14 Education Boulevard, Lagos, Nigeria
+234 801 234 5678 · www.incubators.edu.ng
"Nurturing Tomorrow's Leaders"
Student Academic Report
1st Term · 2024/2025
Student
Amara Okonkwo
Adm. No.
ADM/2025/0001
Class
Pry 4A
Gender
Female
Issued
Feb 5, 2025
Academic Performance
| Subject | CA | Exam | Total | Grade | Chart |
|---|
Total
545/700
Average
77.9%
Position
3rd / 32
Attendance
96.2%
Affective Domain
PunctualityA
NeatnessA
AttentivenessB
HonestyA
CooperationA
LeadershipB
Psychomotor Skills
HandwritingA
Drawing/ArtB
SportsA
Remarks
Class Teacher
"Amara has shown remarkable improvement this term. She is encouraged to keep up the hard work." — Mrs. Peace Ajayi
📅 Next Term Resumption: Monday, April 28, 2025
2nd Term · 2024/2025
Class Teacher's Signature
Principal's Signature
School Stamp
Academic Session Manager
Create, switch and manage academic sessions and terms
⚠️ Changing the active session affects all modules including attendance, results, fees and report cards. Proceed carefully.
All Academic Sessions
| Session | Start Date | End Date | Status | |
|---|---|---|---|---|
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Current Session
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🎨 Choose a Preset Theme
SederX Green
Royal Blue
Crimson
Royal Purple
Gold & Brown
Deep Teal
Midnight Slate
Custom
🔧 Custom Colours
Live Preview
Seder
Xperience Orderliness
👥 Students
📝 Results
Primary Button
Active Badge
Success
Alert
Admission Form Fields
Drag to reorder · Toggle to show/hide · Click ✏️ to edit label
Form Preview
Welcome back
My Classes
—
Total Students
—
Today
—
Attendance Rate
My classes, today
Pending
—
CA Scores to Submit
Awaiting approval
Unread
—
Parent Messages
📅 Today's Schedule
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⚡ Quick Actions
Take Attendance
Enter Scores
Message Parent
View Timetable
⏳ Pending CA Submissions
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👨🎓 My Students
| Student | Adm. No. | Attendance | Average | Position | Fee Status | |
|---|---|---|---|---|---|---|
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Welcome
— Ward(s) Linked
Performance Analytics
School-wide academic trends, subject analysis & student progress
—
School Average
No approved results yet
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Overall Pass Rate
— students passing
0
At-Risk Students
Average below 45%
0
Top Performers
Average 75%+ this term
📊 Class Average Comparison
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📚 Subject Pass Rates — School Wide
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⚠️ At-Risk Students
0 students| Student | Class | Average |
|---|---|---|
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🏆 Top Performers
75%+ average| Student | Class | Average |
|---|---|---|
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Event Calendar
School events, holidays, exams and activities
—
📅
S
M
T
W
T
F
S
Today
Has events
📋 All Events
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Transport Management
School buses, routes and student transportation
0
School Buses
No buses yet
0
Students on Bus
0% of total students
0
Active Routes
Grouped from vehicle routes
🚌 Fleet Overview
| Bus ID | Plate No. | Capacity | Students | Driver | Route | Status |
|---|---|---|---|---|---|---|
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🗺️ Routes
| Route | Buses | Students |
|---|---|---|
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Library & Resources
Books, textbooks, borrowing records and inventory
0
Books in Library
Across 0 categories
0
Available Books
0% of total stock
0
Currently Borrowed
Active loans
0
Overdue Returns
None overdue
Book Catalogue
Borrowing Records
Overdue Returns
| Book Title | Author | Category | Copies | Available | ISBN | |
|---|---|---|---|---|---|---|
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| Borrower | Book Title | Date Borrowed | Due Date | Status | |
|---|---|---|---|---|---|
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No books are overdue.
| Borrower | Book | Due Date | Days Overdue | Fine | |
|---|---|---|---|---|---|
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Income & Expenditure
Full financial overview for the current academic session
Total Income
₦0
Current term
Total Expenditure
₦0
Operating costs + salaries
Net Surplus
₦0
0% profit margin
💚 Income Breakdown
| Income Source | Received |
|---|---|
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🔴 Expenditure Breakdown
| Expense Category | Spent |
|---|---|
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System Health & Activity
Server status, usage statistics and system monitoring
Checking…
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API Status
Checking…
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Total User Accounts
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Recent Activity (30d)
Audit log entries
—
—
SMS Credits
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🖥️ System Modules Status
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📊 Recent Audit Activity
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Bursar / Accountant View
Financial Dashboard
—
Logged in as
—
Finance access only
₦0
Total Collected
This term
₦0
Outstanding Fees
Across 0 students
0
Payments Today
₦0 received
₦0
Net Surplus
0% margin
Payment Records
Outstanding Fees
Record Payment
Payroll
Reports
Recent Payments
| Receipt No. | Student | Class | Amount | Fee Type | Date | Method | |
|---|---|---|---|---|---|---|---|
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| Student | Class | Due | Paid | Balance | |
|---|---|---|---|---|---|
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Record New Payment
Use the same Record Payment form as the Fees panel.
Staff Stipends
| Staff | Role | Stipend | Net Pay | Status | |
|---|---|---|---|---|---|
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💹
Income & Expenditure
Full financial report
📊
Fee Collection Report
By class or term
📥
Export to Excel / PDF
Full financial data
Result Approval
Review and approve submitted scores before publishing to parents
📋 Results must be approved by the admin before they are visible on the parent portal and used to generate report cards.
| Teacher | Class | Subject | Term | Status | Submitted | Action |
|---|---|---|---|---|---|---|
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Billing & Subscription
Manage your SederX subscription and payment history
Current Plan
SederX Standard
₦200 per student per term · All features included
This Term
₦0
Next billing: —
✅ Active
₦200 per student / term
Simple, transparent pricing. Every feature included. No hidden charges. Pay only for the students enrolled in your school.
—
Active Students
₦—
Per-Term Total
₦—
Full Session (3 terms) · Save 10%
✅ All features · ✅ Unlimited staff · ✅ SMS & email alerts · ✅ PDF reports · ✅ Media library · ✅ ID cards · ✅ Analytics
💳 Payment History
| Invoice No. | Plan | Period | Amount | Date | Method | Status | |
|---|---|---|---|---|---|---|---|
| Loading payment history... | |||||||
Media Library
Photos and videos organised by album
Total
0
Photos
Total
0
Videos
Albums
0
Albums
Used
0 MB
Storage Used
📸
Drag & drop photos or videos here
or click to browse · JPG, PNG, MP4, MOV supported
➕
Create Album
ID Card Generator
Generate printable ID cards with QR verification for staff and students
👨🎓
Student ID Cards
Generate for individual students or entire classes
👩🏫
Staff ID Cards
Generate for individual staff members
🪪 Sample ID Card Preview
StudentStudent Identity Card
AO
Amara Okonkwo
Pry 4A · Student
Blood Group: O+
Admission No.
ADM/2025/0001
Scan to Verify
QR Code
2024/2025
Principal's Signature
How it works
1
Select a student or staff
Pick from the student or staff list
2
QR is auto-generated
Links to their live profile page for verification
3
Print or download as PDF
Print-ready card, single or bulk
✓
Anyone can verify
Scan QR → see live profile, no login needed
PTA & Event Attendance
Track parent attendance at PTA meetings, open days and events
0
Checked In
0
Not Arrived
Manual Check-in
Type parent phone number or name and press Check In
📢 Send Event Reminder
🔴 Live Check-in Feed
● LiveNo check-ins yet. Start scanning QR codes or use manual check-in.
📊 Event Attendance Report
| Parent Name | Ward | Class | Phone | Check-in Time | Method |
|---|---|---|---|---|---|
| No attendance data yet. | |||||